Before diving into business administration studies, it’s worthwhile knowing how a Business Administrator spends their typical workday. Knowing the common tasks and daily workflow of a Business Administrator will help you decide whether the job description aligns with your goals, preferences, and lifestyle needs. On a daily basis, a Business Administrator will engage in different tasks related to financial management, budget oversight, financial analysis, and project planning. They will also handle different projects and oversee numerous teams to ensure everything goes smoothly. A Business Administrator plays an essential role in organizing and ensuring a smooth transition from one part of the business day to the next. Gaining more insight into these responsibilities will help you feel well-equipped to handle anything that comes your way and, as a result, make you a more informed decision-maker.
What is a Business Administrator?
A Business Administrator is a business professional who is tasked with managing and optimizing various aspects of an organization to ensure smooth operations and success. This role requires a blend of skills ranging from financial management and project management to communication and adaptability. In this position, a Business Administrator will often monitor projects to achieve certain objectives. For instance, they will often promote products through different marketing techniques and manage resources to help develop the project in less time and with maximum efficiency.
Moreover, Business Administrators work in all kinds of industries, including healthcare, finance, retail, technology, education, and tourism. They are also hired in different departments across the organization, so they are virtually everywhere. This career path is highly desirable and requires learning several skills that are preferable to Hiring Managers. Mostly, companies look for Business Administrators who can use tools like Microsoft Project or Trello. They may also prefer candidates who are familiar with Agile and Waterfall methodologies. All in all, the skills you’ll acquire will directly impact the organization’s ability to manage their projects and reach their goals.
An average work week for a Business Administrator may differ based on what’s going on in the organization. Typically, they’ll complete a variety of tasks aimed at monitoring project success, improving organizational processes, and increasing profits. Business Administrators may also handle finances by compiling reports, allocating resources, and budgeting for new projects. They will also plan projects, make sure everyone stays on task, and meet with teams and department leaders to confirm with them that the project is running smoothly. Additionally, they will handle staff duties like conducting and planning meetings, resolving employee concerns, and preparing for the next day.
Business Administrator Specializations
Business Administrators can work in a range of specializations beyond just the simple day-to-day operations. If you are curious about working as a business administration professional but want to find a specialization that suits your style and needs, consider reading below to learn of a few job titles that can help you decide.
Business Analyst
By collaborating with stakeholders and translating business objectives into actionable plans, Business Analysts help organizations make informed decisions and optimize operations. In addition, they must be strong problem-solvers, critical thinkers, and team leaders. Overall, Business Analysts focus on identifying and addressing organizational needs through detailed analysis and strategic recommendations and work to understand and document business processes. This can be done by gathering and evaluating data for analysis, before ultimately proposing solutions that improve efficiency and effectiveness. This role requires strong analytical skills, a strong understanding of business operations, and the ability to communicate complex information clearly.
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Marketing Manager
Marketing Managers are responsible for creating and executing strategies to drive brand awareness, attract customers, and increase sales. They oversee market research, develop marketing campaigns, and manage promotional activities across different platforms such as social media, email, websites, search engines, and other forms of digital media advertising. By analyzing market trends and zeroing in on consumer behavior, Marketing Managers can craft well-thought-out strategies that align with organizational goals, effectively communicate an idea, and reach out to the right audience. The role is ideal for those with strong business administration skills as well as those who are creative, value interpersonal relationships, and have a passion for consumer outreach.
Project Manager
Similar to a Business Administrator, a Project Manager specializes in overseeing and guiding projects from start to finish. They will ensure that each project follows a specific timeline, works within the budget, and aligns with any business practices. Moreover, they may be responsible for fixing issues as they arise and resolving conflict to ensure the workplace operates smoothly, respectfully, and happily. This role involves working closely with other teams as well, each of which has a different function and role within the organization, so strong communication skills are needed. These skills are similar to a Business Administrator’s in nearly every way, but they may differ based on the company or industry.
Starting Your Day
Once a Business Administrator sits down and gets comfortable in their office, they typically have an idea of what they’ll accomplish or work on that day. Most start by reviewing emails and Slack or Teams messages from the day before that they may have not had a chance to respond to. Additionally, they’ll prepare their workstation so that it suits what their tasks are that day. Depending on whether they work in an open-office setting, an office, or a cubicle setting, this may require more or less effort. Moreover, they will use a computer or laptop to use the necessary software that is relevant to each project or task. This could include financial management tools, project tracking, various software, or communication tools. Setting up a structured office environment and knocking off a few items from the to-do list is one of the best ways for any professional to start the day, but especially a Business Administrator.
9 AM:
By nine in the morning, Business Administrators will just be starting their day or will have at least finished preparing their station and can get started on the real work. They will address any urgent issues or updates from the previous day and may even find themselves sitting in meetings to help themselves prepare for the day. This daily briefing is necessary to ensure each person in the organization has a clear picture of what needs to be accomplished in the coming hours. By handling tasks such as these early in the day, Business Administrators can ensure they set the tone and make it a productive, worthwhile work day.
11 AM:
By mid-morning, a Business Administrator will likely be deeply entrenched in their projects (and will have polished off a cup or two of coffee). Some of the specific work tasks may include planning financial matters more effectively or developing new marketing techniques. Their projects will usually be broken down into distinct and separate tasks that will inevitably make up the whole project, so taking it step-by-step is the best way to ensure accuracy, efficiency, and effectiveness. At this point in the day, some Business Administrators may check in with others to see how the project is progressing on their end. This is an ideal opportunity to address any issues since it is late enough in the morning to give people a chance to get started with work, but early enough in the workday to address any issues should they arise.
2 PM:
By early afternoon, a Business Administrator will feel more confident in their work and the trajectory of their work day. At this point, they may implement new procedures, analyze different performance metrics, develop reports, and discuss updates with colleagues, stakeholders, and higher-ups. Additionally, most Business Administrators will receive feedback on their work up until this point so they can work until the end of the day to fix any errors and apply any useful feedback as needed. This might involve revising reports, adjusting strategies, or reworking different projects based on the updated suggestions. Regular conversations with colleagues are what makes business administration less challenging, so it’s important to lean on support systems as needed.
5 PM:
Once the workday comes to an end, Business Administrators will typically wrap up any last-minute tasks, clean up their workspace, and prepare themselves for the next day. After running through a list of the tasks they’ve accomplished up until this point, they will then prioritize tasks and decide what’s necessary to address the next day or once the weekend is over. It’s also a good time to ensure that any last-minute Slack and Teams messages are answered as well as any important emails. Putting a plan in place will make the average employee feel far less stressed when approaching the next task for the next work day.
After Work
Once the work day has ended, it’s all up to the individual what they may want to do! Many Business Administrators have rich and rewarding personal lives since their job provides them with a healthy work-life balance. However, some may choose to advance their skills by attending seminars, taking continuing education classes, and reading up on industry requirements to make sure they feel prepared for the next set of assignments. They may also use their free time to bond with colleagues or network with other like-minded individuals at a local mixer. Overtime may be needed now and then, but this is based on a particular project rather than the role itself. Most companies agree that balancing a professional and personal life is important, so unless it is absolutely necessary, a Business Administrator’s free time is theirs to use as they see fit, which is why many choose to pursue this role.
Learn the Skills to Become a Business Administrator at Noble Desktop
If you want to learn essential skills that will help you become a Business Administrator, Noble Desktop has numerous programs, bootcamps, and classes to help you prepare yourself accordingly. For example, the 132-hour “MBA” Business Certificate program gives you insight into all the necessary tools and concepts to help you excel in the business world. You’ll build strong project management skills and learn how to handle financial reports, accounts, and other budgeting concerns. Moreover, you will learn to develop marketing strategies that help connect the business with consumers and improve visibility, engagement, and profits. The instructor will even show you how to leverage generative AI to become a more productive workplace. Overall, you’ll gain a basic understanding of daily business operations and take your business acumen to the next level. By the end, you will feel confident enough to work in a business setting and benefit from a plethora of resources such as a free retake, additional mentoring sessions, and a digital certificate of completion.
Throughout the ChatGPT and AI for Business Bootcamp, students will learn how to use generative AI and ChatGPT to improve business operations and make otherwise menial or time-consuming tasks much easier. As a student in this bootcamp, your instructor will guide you through real-world applications of ChatGPT such as task automation, project management, and data analysis. You will also learn how to use ChatGPT to improve your communication and write prompts that generate the most meaningful and useful responses. Through completing hands-on projects and reviewing real-life case studies, you will see all the different ways AI can be used in a business setting. After 12 hours of instruction, you will feel confident using generative AI and will earn a certificate of completion.
If you want to sharpen your writing skills, the six-hour Advanced Business Writing class will help you do just that. You will prepare complex business documents and feel more confident communicating different concepts to others. Through an easy-to-follow four-step process, your instructor will teach you how to write out schedules, proposals, project plans, and contracts. Likewise, you will learn how to outline and format different business documents as each will have different requirements. You should complete the Effective Business Writing course or have equivalent knowledge before enrolling in this course, as it is an advanced-level class. Once you complete the course, you’ll be able to retake it for free within one year and will earn a certificate.